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All Aboard Seafoods is a local, family-owned business. We are passionate about food and there is always something new and exciting to try in-store. From new products, promotions to sharing food ideas & fishy facts.

August 13

Planning your next event – top 10 tips for a successful function


Many people panic at the thought of having to plan a function. There are often a lot of elements that  need to be considered and we can quite often feel a little intimidated about understand quotes and what inclusions mean so here are my top 10 tips for planning a successful function or event:

  • Work out what it is you want, then do your research: It is important to have a clear idea about the style and look of an event. The internet is an amazing tool so get googling – there is so much information and advice out there to help guide you.

  • Try and work with as few suppliers as possible: this will save on delivery bills and will make co-ordinating your event much easier.

  • Be open about your budget and be sure to communicate this. If you keep your budget a secret, the supplier will not be able to work within it. More often than not, it is possible for suppliers to customise a range of elements to accommodate different budgets.

  • Keep track of your expenses: Don’t be afraid to run a spreadsheet when it comes to your budget. If you know where the money is going then you know how things stand as you nail down more details.

  • Spread your budget: Typically, people allocate most of their budget to food and beverages but this can be a mistake. Most guests won’t recall what they ate after an event unless it was terrible. What they are more likely to remember is the overall experience – this is the look of the venue combined with the entertainment and how these created the right atmosphere.

  • Avoid assumptions: Many people make the mistake of thinking a supplier or venue might be too expensive. It is always better to ask and find out than be left wondering.

  • Get a detailed quote: this means that you will know exactly what is included. You should be able to get a quote before confirming a booking. Always ask if there are any other costs that need to be considered.

  • Keep it simple when planning your menu: Many venues or caterers are happy to help you work out a menu that will be right for your function and that will maximise your budget as well as the end food that people will be eating.

  • Work to strengths: this is particularly so with a venue. Choose a theme that works with the venue and compliments key features. Talk to the venue and usually they will be more than happy to give you advice and guidance.

  • Budget for maximum effect: If you are working with a tight budget, then choose one thing that will really create impact. Simple things that are done well can create a co-ordinated look and this always looks fantastic.

I hope you find these tips useful and remember, when you are planning an event or function, you are in control so don’t be afraid to ask lots of questions to ensure you are happy with every detail.

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